How Join's People team saves 20 hours per month with Basqo

Dennis Wegener, Head of People at JOIN, uses Basqo to plan JOIN's workforce costs & FTEs in a single source of truth, eliminating time aligning with the CEO, CFO and department leads

CEO Questions about hiring times

Fewer meetings per month

20+ hrs

Time saved per month

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Customer

Meet JOIN, the fastest growing HR Tech Startup in Europe

Location

Berlin

Size

80+ FTEs

Industry

HR Tech

Founded

2018

HR Tech Stack

JOIN is a recruiting software designed to simplify and enhance the hiring process. Founded in 2018 due to frustration with existing, inefficient, and costly recruitment tools. In 2024 JOIN serves 80k customers.

Business model: Recruiting platform offering monetized services to distribute job openings

Biggest departments: Engineering & Customer Success
People team size: 5 FTEs
Setup: Currently, JOIN plans the workforce with ~20 hiring managers and executives
Yearly hiring rate: ±25%

Business model: Recruiting platform offering monetized services to distribute job openings

Biggest departments: Engineering & Customer Success
People team size: 5 FTEs
Setup: Currently, JOIN plans the workforce with ~20 hiring managers and executives
Yearly hiring rate: ±25%

Maintaining control of our hiring plan was tough with Excel. So we switched to a solution that integrates with our existing systems. Now we have total control on our largest spend item - workforce.

Dennis Wegener, Head of People at JOIN

Context

JOIN’s team was facing a range of challenges in their people planning

While Excel is static and hard to maintain given the dynamic nature of business, Basqo integrates existing systems (Personio & JOIN), and the hiring plan and consolidates all in one platform.Before Dennis team faced a variety of inefficient processes and situationsAlignment with department leads (“I changed my mind, we need a senior, not a mid-level”)Alignment with Finance for the forecast (“How much are we spending on our workforce in three months?”)Alignment with the management team on key hires’ arrival and the overall hiring progressDennis: “Keeping everyone in sync and updated about hiring progress added a substantial & recurring workload, limiting the ability to grow effectively”Luckily Dennis saw a lot of helpful People data content on Linkedin posted by Jakob, Co founder of Basqo and his team.

Solution

How Basqo supercharges the People team to enable JOIN’s growth

Because JOIN started to have everything in one platform, Dennis and his team really got back in control of the hiring process and their time.

I have been waiting for a solution for workforce planning for over a decade. Basqo is helping me being a valuable business partner during the company's growth.

Learn how your team can benefit from Basqo

Learn how Basqo helps you

Similarly, when a new employee is added to Personio, Basqo makes sure this data point is connected with a planned position from the hiring plan. One click and the rest happens in the background. No more worries of double counting a planned and an active position.

The golden rule of people data management: Keep your FTE Forecast up to date.

If your systems are connected and hiring managers and the people team have a single source to track changes, everyone is in the loop.

Basqo has really been a game changer for our people data accuracy. We save approx. 25 meetings across the company and have much more accurate forecasts.

Besides freeing up Dennis and his team’s time from keeping the data clean, Basqo also makes sure all the other stakeholders know what happens in the hiring plan. Finance now knows exactly how the workforce forecast is changing:Start date of a Planned Position is changed from March to September: lowers this year's cost of this position by 25%Hiring managers change seniority from mid to senior: cost forecast increases

Previously, our VP Finance and I always found mistakes in the data in our weekly alignment. Now we focus our discussions on using the accurate data basis for deeper analytics, like average pay distributions.After these impressive results, we now also want to use Basqo’s Planning module to setup our Workforce budget 2025 with 20 managers.

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Sarah Düing
Chief People & Legal Officer at lavera
We used to send surveys around asking each budget manager whether they are over or under budget. Imagine doing this with 40+ managers. It was a manual process not synced with data.
Read full case study
Wouter Hendriks
CFO at Shiftmove
Before Basqo, I spent my evenings reconciling Personio exports, with compensation data from spreadsheets and our hiring plan from another spreadsheet. This was a highly manual process.
Read full case study

Sarah Düing
Chief People & Legal Officer at lavera
We used to send surveys around asking each budget manager whether they are over or under budget. Imagine doing this with 40+ managers. It was a manual process not synced with data.
Read full case study
Wouter Hendriks
CFO at Shiftmove
Before Basqo, I spent my evenings reconciling Personio exports, with compensation data from spreadsheets and our hiring plan from another spreadsheet. This was a highly manual process.
Read full case study