Workforce costs are the largest cost block in many companies. Yet they are still managed in spreadsheets next to the HR system, with the usual consequences:
- HR and Finance work with different numbers
- The forecast is built from exports and last month’s payroll
- Variances show up late and are hard to explain
- New positions appear before the budget knows about them
What changes for Finance
One number for HR and Finance
One shared model, continuously synced with the HRIS and payroll. No more debating whose Excel is right.
Variances explained before anyone asks
Every variance down to the position: a delayed start, salary or cost type.
Forecast & Controlling →No costs without approval
New positions and changes go through a freely configurable approval process before they create costs.
Approvals →The Finance year with Basqo
Budget cycle
The workforce cost budget for next year. Basqo starts from the current state in the HRIS. Finance plans centrally or lets departments plan their own teams. In the end, versions are compared and one is approved and locked.
Planning & Budgeting →Month-end close
Plan vs. live estimate, variances down to the position, monthly reporting in minutes instead of hours.
Forecast & Controlling →Board and investor questions
Scenarios for growth or restructuring, consolidated across all entities and currencies and ready for SAP, Board or Lucanet.
Scenarios in Planning →Compared
Why not Excel or the FP&A suite?
Basqo doesn’t replace financial planning. It feeds it the workforce costs: by position, approved and consolidated.
| Excel / BI | FP&A suite | Basqo | |
|---|---|---|---|
| Workforce data from the HRIS | export, manual | separate integration project | continuously synced |
| Workforce costs per position, all cost types | formulas per file | mostly aggregated | per position, incl. social charges |
| Approvals for positions and changes | by email | rarely built in | freely configurable |
| Usable by budget owners | error-prone | heavy training effort | no finance knowledge needed |
| Time to start | right away, but manual forever | often months | a few weeks, no IT project |
| Excel | FP&A | Basqo | |
|---|---|---|---|
| Live HRIS data | |||
| Per position, all cost types | |||
| Approvals | |||
| Usable by budget owners | |||
| Live within weeks |
I spent my evenings reconciling Personio exports, with compensation data from spreadsheets and our hiring plan from another spreadsheet.
Customer results
Having Basqo connected to our HR and Finance tools allows us to have a live simulation of our headcount and costs, both for actuals vs. forecasts, and to react accordingly. Basqo also became our tool for labor cost budgeting.
A 20-minute demo around your own questions on budget, forecast and approvals.
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